Administrative Assistant
4.
3 Weldon, NC Weldon, NC Full-time Full-time Estimated:
$33.
1K - $41.
9K a year Estimated:
$33.
1K - $41.
9K a year Description The Administrative Assistant is responsible for clerical and office duties and coordination of routine activities related to Workforce & Operations; specifically provides direct clerical support for the BLET Program.
Examples of Duties Prepare class packets including contracts, roll sheets, student and instructor evaluations for Coordinators.
Register students and collect payment of fees for classes.
Handle registration refunds and transfers.
Verify that files, end-of-class reports, and class rosters are correct by determining accuracy of number of students registered, line items used, and dates and times of classes correspond with dates and times on the contracts.
Perform routine typing, filing and data entry.
Receive, distribute, and respond to standard or electronic mail.
Prepare student certificates for completion of class.
Responsible for the gathering, submitting scholarship information for students when available from various agencies.
Assist instructors with the renewal process for their certifications through Criminal Justice and Sheriff Standards.
Assist the Coordinator of the Nurse Aide with the annual audit of program.
Maintain complete personnel files on part-time instructors by preparing employment packages for HR.
Assist the coordinators and directors with obtaining the necessary equipment and supplies needed by instructors and outside agencies when necessary through e-procurement.
Maintain general office/instructional supplies through e-procurement.
Submit payroll information and requests for payment on part-time instructors through Docusign.
Assist with the annual audit for the NC System Office for class files.
Prepare required travel forms for coordinators.
Responsible for the yearly State Employees Credit Union Bridge to Careers Cohort Scholarship Program.
Handle all paperwork involved for 30 $500.
00 scholarships by completing all reports due to the System Office, obtaining all information required from students, which consist of Photo, Biography, Data Form, and thank you letter to the SECU.
Prepare and submit quarterly reports to the NC System Office.
Minimum/Required Qualifications Required:
Associate degree with emphasis on business skills.
Knowledge of Microsoft Office Suite, Highly organized, strong command of English language/grammar, math & strong interpersonal skills.
Have at least 2-3 years of administrative experience in a fast-paced office environment.
Person should be able to handle multiple assignments.
Preferred:
Bachelor's degree or higher Skills - Knowledge of Datatel System/Colleague Information Systems and Docusign.
How to Apply MUST READ Special Instructions and Additional Information to Applicants:
All applications for this position must be submitted directly via our online application system at https:
//www.
schooljobs.
com/careers/halifaxcc.
Applications submitted through third party sites will not be accepted.
Application packets for employment must be submitted by 5:
00 p.
m.
on the closing date.
If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted.
Resumes are not accepted in lieu of state applications.
See Attached Resume, etc.
will result in an incomplete application.
Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.
To receive credit, all relevant experience must be included in the work history section of the application.
Any information omitted from the application but included in the resume will not be considered for qualifying credit.
Persons eligible for Veteran's Preference must submit a copy of Form DD-214.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Weldon, NC Weldon, NC Full-time Full-time Estimated:
$33.
1K - $41.
9K a year Estimated:
$33.
1K - $41.
9K a year Description The Administrative Assistant is responsible for clerical and office duties and coordination of routine activities related to Workforce & Operations; specifically provides direct clerical support for the BLET Program.
Examples of Duties Prepare class packets including contracts, roll sheets, student and instructor evaluations for Coordinators.
Register students and collect payment of fees for classes.
Handle registration refunds and transfers.
Verify that files, end-of-class reports, and class rosters are correct by determining accuracy of number of students registered, line items used, and dates and times of classes correspond with dates and times on the contracts.
Perform routine typing, filing and data entry.
Receive, distribute, and respond to standard or electronic mail.
Prepare student certificates for completion of class.
Responsible for the gathering, submitting scholarship information for students when available from various agencies.
Assist instructors with the renewal process for their certifications through Criminal Justice and Sheriff Standards.
Assist the Coordinator of the Nurse Aide with the annual audit of program.
Maintain complete personnel files on part-time instructors by preparing employment packages for HR.
Assist the coordinators and directors with obtaining the necessary equipment and supplies needed by instructors and outside agencies when necessary through e-procurement.
Maintain general office/instructional supplies through e-procurement.
Submit payroll information and requests for payment on part-time instructors through Docusign.
Assist with the annual audit for the NC System Office for class files.
Prepare required travel forms for coordinators.
Responsible for the yearly State Employees Credit Union Bridge to Careers Cohort Scholarship Program.
Handle all paperwork involved for 30 $500.
00 scholarships by completing all reports due to the System Office, obtaining all information required from students, which consist of Photo, Biography, Data Form, and thank you letter to the SECU.
Prepare and submit quarterly reports to the NC System Office.
Minimum/Required Qualifications Required:
Associate degree with emphasis on business skills.
Knowledge of Microsoft Office Suite, Highly organized, strong command of English language/grammar, math & strong interpersonal skills.
Have at least 2-3 years of administrative experience in a fast-paced office environment.
Person should be able to handle multiple assignments.
Preferred:
Bachelor's degree or higher Skills - Knowledge of Datatel System/Colleague Information Systems and Docusign.
How to Apply MUST READ Special Instructions and Additional Information to Applicants:
All applications for this position must be submitted directly via our online application system at https:
//www.
schooljobs.
com/careers/halifaxcc.
Applications submitted through third party sites will not be accepted.
Application packets for employment must be submitted by 5:
00 p.
m.
on the closing date.
If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted.
Resumes are not accepted in lieu of state applications.
See Attached Resume, etc.
will result in an incomplete application.
Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.
To receive credit, all relevant experience must be included in the work history section of the application.
Any information omitted from the application but included in the resume will not be considered for qualifying credit.
Persons eligible for Veteran's Preference must submit a copy of Form DD-214.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
